Vice President of Finance
Reports to: Executive Director
Schedule: Full time, 37.5 hours/week
FLSA Status: Non-Exempt
Salary: Competitive, Commensurate with Experience
The YWCA of Western MA is dedicated to eliminating racism and empowering women. The YW provides a safe place for survivors of domestic violence and/or sexual assault. Our programs and services include crisis shelter and transitional housing for survivors and their families, counseling, SAFEPLAN court advocacy, community education, supervised visitation, and vocational training for youth ages of 17-24. The YWCA provides services at several sites, including Holyoke, Northampton, Westfield, and our primary Springfield campus.
Expectations of all employees
In the performance of essential and general job responsibilities, all YWCA employees are expected to:
- Demonstrate commitment to the YWCA’s mission and principles of trauma-informed work.
- Represent the YWCA in a professional and competent manner to participants, community members, organizational partners, and others.
- Perform quality work within program guidelines and deadlines.
- Work effectively as a team contributor and foster a positive working environment.
- Work independently while understanding the need for communication and coordinating work efforts with other employees and organizations.
- Maintain professional behavior and strict confidentiality.
The Vice President of Finance has the primary responsibility for the development, implementation, maintenance, and oversight of the YW’s financial and facility-related activities. As a member of the senior management team, the VP of Finance brings vision and leadership to the discussion, selection, and implementation of plans for the YW’s financial endeavors in support of its mission. The VP of Finance leads the development of and continually monitors the annual budget, including the responsible management of all debt and borrowing, prepares monthly financial statements, grant budgets, and reporting, as well as coordinates the annual audit.
- Oversee and lead annual operations and capital budgeting planning process in consultation with the Executive Director and management team; administer all financial plans and budgets (including capital budgets); monitor progress and changes; devise effective methods to keep management team informed of revenue and expense tracking against budget;
- In consultation with the Executive Director and Programs staff, maintain a robust contracts management and financial management / reporting system; ensure that funders’ contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements; oversee all financial, project/program and grants accounting;
- As a member of the management team, work collaboratively to ensure that the agency’s strategic goals are met, with input into agency direction, protocols, procedures, and strategic planning;
- Oversee the accounting system, banking, debt, cash management, and any debit and investment instruments;
- Ensure the accuracy, clarity, completeness, timeliness, and integrity of all financial reporting and its compliance with accounting standards and government regulations;
- For direct reports, provide instruction/training in proper methods and procedures, and monitor and verify all general ledger activity;
- Manage agency-owned and rented facilities and properties: anticipate, research, and oversee maintenance and service needs, tenant and vendor agreements; and approve related expenses to budget;
- Manage the year-end close (including accruals, receivables, and fixed assets) and annual audit process, liaise with external auditors and the Finance Committee of the Board of Directors; assess and execute any changes necessary;
- Serve as staff liaison to the Finance Committee of the Board of Directors; analyze and present financial reports monthly and annual financial statements, provide additional information as requested; effectively communicate critical financial matters to the Board;
- Ensure financial and operational compliance with state and federal regulations of human service firm and property management company (YWCA Supportive Housing LLC);
- Supervise programmatic and fiscal audits annually by grantors, state and federal agencies, and agency partners;
- Participate in the representation of the organization in the collective bargaining process for Union labor contract negotiations; and
- Participate in the representation of the organization in the negotiation of annual agency health care plan, liability coverage, and property insurance.
- Bachelor’s degree with MBA or finance-specific degree such as accounting preferred;
- Five years or more experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger and payroll;
- Excellent analytic, communication, interpersonal, and supervisory skills;
- Must be highly ethical with a high level of integrity, self-motivation and reliability;
- Must be able to lift 40 lbs; and
- Must be able to be covered by the agency's insurance policy.
It is the policy of YWCA of Western Massachusetts to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or maternity, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the YWCA will provide reasonable accommodations for qualified individuals with disabilities.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
The YWCA is an “at-will” equal opportunity employer. While the YWCA will continue to operate with care regarding employment decisions, the YWCA and its employees may terminate the employment relationship at any time and for any reason, with or without cause, and without advance notice. Exceptions include select, non-exempt positions covered under the Collective Bargaining Agreement.
CRIMINAL BACKGROUND CHECKS
The YWCA, in our effort to provide safety to those we serve, and to protect our agency, performs criminal offender record information (CORI) checks on all prospective employees. Final offers of employment are contingent upon receipt of an acceptable CORI report as solely determined by the YWCA.
All employment at the YWCA begins with a 120-day Introductory Period.